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School Town of Munster -
Munster
Auditorium
Terms of Agreement
(1)
The School Town of Munster (The School)
agrees to reserve the Munster Auditorium and related spaces for the Lessee for the
event, day, date, and time listed here or in the Estimate of Fees Quotation.
The Contract will become effective only when signed by both The School and The
Lessee and upon receipt of the Down Payment, if required, and approval of a
completed Permit for Use of School Property within the time specified.
Failure to return a signed Contract, Permit and Down payment within the
time specified will result in cancellation of the reservation. A Confirmed
Reservation is not guaranteed unless a Contract, Down Payment, Permit for Use
of School Property and any other requirements have been met, received and
approved at The School's business office, and is considered only a Tentative
Reservation. The School is not responsible for scheduling conflicts or
availability regarding Tentative Reservations.
(2)
The Estimate of Fees Quotation is part of this Contract, and represents a good
faith estimate made by The School, based on the projected rental time and
staff requirements at the time of Contract signing.
Unless otherwise specified, the actual time and staffing used will
determine the final invoice amount, based on current hourly rental and staff
rates.
The Lessee agrees to pay The School for the ACTUAL time/staff used and
The School reserves the right to determine minimum staffing needs for the
theater and support areas including the number of Security personnel required
for the event.
(3)
Lessee agrees to comply with all rules, regulations, and policies of The
School in force with reference to the use of its property as expressed on the
Permit for Use of School Property. The School's administration and staff has
the final authority in determination of issues of safety and compliance with
its policies.
Lessee agrees that a failure to do so may result in cancellation of
this Contract at any time with no refund of deposit, and charge for original
Estimate of Fees.
(4)
Lessee accepts full responsibility for any and all damage to School property
arising from use of the property by Lessee, their guests, or any other person
connected with the event. The Lessee also agrees to indemnify, save and hold
harmless, The School Town of Munster, their assigns, directors,
administrators, employees, agents, students and volunteers against any and all
liability arising from use and occupancy of the building and grounds herein by
Lessee.
The School may require the Lessee to show or obtain public liability
insurance for the event according to current policy.
(5)
The Lessee may use the Auditorium Box Office system for all ticketed events in
the theater.
Access to and the actual operation of this system however remains under
The School's control, subject to current policy as established by the
Auditorium Director and Box Office Manager. Permission is granted to use the
Auditorium logo with all such events scheduled in the auditorium, including
the Box Office telephone number on events using the Auditorium Box Office
system. Tickets not sold through The School's Auditorium Box Office must
observe current policies including maximum sales limit (1046 seats per
performance), handicap seating, house seating and other requirements as
established by the Auditorium Director.
Under no circumstances whatsoever will "standing-room-only"
admissions be allowed in the auditorium.
(6) As a condition of rental, the Lessee
agrees to reserve twenty (20) House Seats for use "at will" at all
performances with no cost to The School. House seats include: Section
C, Row H 102, 104, 106, 108; Section A & D, Rows X & Y 1-8 and may not be
under any circumstances used or sold unless released by The School.
(7)
The Lessee agrees to give correct and proper billing to The School in all
announcements, advertisements, flyers, posters, newspaper, broadcast, cable
TV, or any public media release.
The proper full name is as follows: Munster
Auditorium
or
Munster
High School Auditorium.
In articles or other descriptive material, after the complete name has
appeared at least once, the Lessee may use "The
Auditorium" or "MHS Auditorium" as an appropriate substitute for the complete name. The
School gives permission to the use of the "Auditorium Logo" in all
printed posters, flyers, etc.
The Lessee will NOT under any circumstances use any variation of the
name, and understands that use of the name or logo is not an endorsement of
the event by The School or does it grant permission to represent The School in
any manner whatsoever.
(8)
It is the sole responsibility of the Lessee to obtain any and all copyright
clearances for the use of such material during the event from the appropriate
source(s).
Also, the Lessee agrees to obtain any licenses, permits, or
authorizations, necessary for the event prior to its scheduled date, which
includes any agreements or contracts necessary with the appropriate union(s).
The School assumes no responsibility for the failure of the Lessee to
obtain such clearances.
(9)
The School reserves the right at ALL events to promote upcoming events by use
of, but not limited to, flyers, posters, hand-outs, pre and post show
announcements, intermission announcements, etc., directed at the event
audience, including any audience or customer surveys.
(10)
Due to the multipurpose nature of the High School building, the Lessee
understands that no exclusive use of the entire building is included in this
agreement, and The School may hold other events in portions of the building.
The Lessee further understands that access to certain areas of the
building not directly involved with the auditorium, may be limited or
restricted in order to accommodate other activities in the building. While
portions of the Lessee's event may be hosted in the public areas of the
building (entrance, auditorium lobby, etc.), use of these common spaces must
always allow public access to the building by the general public or other
guests of The School.
(11)
The School will provide access to its parking area free of charge. The Lessee
and their guests agree to follow all posted parking restrictions (handi-cap,
fire lanes, marked parking stalls, loading docks), and understand that
individual vehicles found in violation may be ticketed and removed by The
School's administration at the owner's or Lessee's expense. The Lessee
understands that The School may, if necessary, direct patrons to nearby
overflow parking areas according to current policy and arrangements, and does
not reserve or guarantee parking exclusively for any single event.
(12)
The Lessee agrees to make every reasonable effort to start the event precisely
at the advertised time, and understands the use of the following terms used in
the Contract or on Estimate of Fees Quotation or other form used by The
School:
ACCESS
TIME - access to the theater area for, but not limited to, set-up/load-in
or take-down/load out.
REHEARSAL
-
a non-performance use of theater in preparation for and event.
TECHNICAL
REHEARSAL - a rehearsal requiring all the personnel necessary for a
performance (except house and box office).
HOUSE
OPEN - the time when the theater itself is opened to seat patrons, usually
1/2 hour prior to ShowTime.
SHOWTIME
- the scheduled, advertised and intended starting time of the performance.
PERFORMANCE
TIME - the time from House Opening until the audience is clear of the
auditorium (usually 3-hr min).
(13)
The Lessee is responsible for providing in a timely fashion The School with
all information regarding requirements for the event. This may include but is
not limited to, technical and staffing requirements. If the rental of any
specialized equipment or service from a third party vendor is required by the
Lessee, and is performed by The School, the costs involved in providing and
obtaining said equipment or service will be added to the final invoice.
The Lessee agrees to limit the liability of The School in the
performance of any third party rentals to ONLY the cost of the equipment or
service itself.
The Lessee may make direct arrangements for such specialized equipment
or services, however The Lessee is solely responsible for any improper
operation, whether or not operated or set-up by staff of The School.
(16)
The Lessee agrees that all food, beverage, and concession services will be
operated by and for the benefit of the student Auditorium Staff and no food or
beverages may be brought into The School for resale. The School reserves the
right to staff Coat Check, Food/Beverage or Merchandise Concessions areas.
The Lessee also agrees The School auditorium is entitled to a
"house percentage" of any merchandise concession sales as set in
current policy and agreed to by the Lessee.
(15)
The Lessee understands that the primary mission of the auditorium is to
support the educational mission of The School. In accordance with this policy,
The Lessee understands that all specialized equipment associated with the
auditorium (including but not limited to lighting, sound, rigging and curtain
system) shall be exclusively operated the Auditorium Staff students and School
Town employees under the direction of the Auditorium Director.
(16)
The Lessee will hold The School harmless for utility failures, severe weather,
labor disputes, civil emergency situations, police, fire, or medical
emergencies or "acts of God", which may directly or indirectly
impact the event and are beyond the control of The School.
(17)
Addenda may be made to this Contract when agreed to in writing by both parties
and as such become a permanent part of the contract. |
